Office Administrator (Apprenticeship)

Avon Ruby is a family-run Building company specialising in refurbishments, renovations, and Reactive emergency works. We are looking for someone with the right skill set to join our small team in our fast-paced Greater London office.

This is an Administrative position that is positioned in the Repairs and Maintenance team that forms part of the Project and Reactive arms of the Business.

Main Responsibilities

Office Duties-

• Dealing with emergency repairs 
• Co-ordinating and managing the diary of the team if required.
• Good negotiation skills 
• Assisting the scheduler (Client) with diagnosing and booking in repairs for our staff to attend
• Correspondence: Have a strong and confident Telephone manner. 
• Budgets: update budgets with purchase orders and invoice payments
• Create, send invoices and payments links to clients

Office Administration

• Data input – Needs to have decent accuracy and numeracy skills
• Ad hoc work as required
• Collecting staff expense claims and invoices related to the office
• Monitoring and ordering supplies
• Opening and reading mail and taking relevant actions where appropriate.
• Composing and sending routine correspondence
• Organising itineraries and other bookings.
• Receiving guests/visitors and coordinating meeting requirements as necessary.
• Creating and maintaining efficient online filing systems.
• General administrative duties 
• Ordering stationery and managing Inventory 

Candidate Requirements

• Positive attitude and good interpersonal skills
• Team player with the ability to work autonomously in a demanding environment
• Time management skills with the ability to focus, organise and prioritise workload
• Strong numeracy skills a must
• Ability to problem solve

Qualifications and Experience

Essential

• You will need to be a strong Administrator, preferably with experience in a similar role.
• Speaks English language 
• Good written English
• Excellent computer skills, in particular with Office 365 (Excel, Word)
• Excellent Administration skills including a great telephone manner 
• Confident on the Telephone 
• Great interpersonal skills as communicating with Engineers and Clients of all levels
• Ability to learn new CRM (Customer relationship management) software applications
• Ability to work with initiative 
• Ability to work in a fast-paced environment 
• Experience working in a small team preferred

Desirable 

• Knowledge and experience using CRM (Customer Relationship Management) applications 
• Industry (In the Building/Heating trade or merchants) experience is desirable for this position

Benefits:

• Pension scheme
• Smart casual dress

Application deadline: ASAP – (imminent start)

Job Type: Full-time, Permanent 

Salary: (Dependent on experience)

Location: Greenford, Middlesex