Accounting and Billing Associate (High-Net-Worth Clients)

We are seeking an experienced and detail-oriented Accounting and Billing Associate to join our team. In this role, you will provide critical bookkeeping and trusted personal administrative support to high-net-worth clients, managing their personal operations with confidentiality, discretion, and precision. You will also coordinate concierge services for their personal affairs, ensuring seamless account oversight, meticulous expense management, and professional, direct client communication. As a valued member of our Family Office Services (FOS), you will be instrumental in delivering high-caliber service and personalized support, handling each interaction with professionalism and poise.

Key Responsibilities:

Personal Administration Services:

• Generate invoices, process bill payments, and track expenses with accuracy.
• Monitor and reconcile bank transactions; maintain cash flow forecasts.
• Oversee accounts receivable and ensure timely collections.
• Prepare financial reports and budgets; assist with tax preparation.
• Organize and maintain detailed financial records, ledgers, and client files.
• Manage payroll for domestic employees and process vendor payments.
• Facilitate wire transfers and review insurance policies.
• Provide concierge services for various personal matters.

Lead Administrative Functions:

• Allocate resources and refine business processes to improve operational efficiency.
• Ensure the accuracy and quality of client financial reports.
• Build and maintain strong client relationships, delivering services that reflect our commitment to excellence.

Requirements:

• Experience: Minimum 15 years in accounting, bookkeeping, or financial administration, with experience in high-net-worth client management preferred.
• Education: Bachelor’s degree in accounting, finance, or business administration is preferred, or a combination of relevant education and experience.

Skills and Qualifications:

• Proficiency in managing complex financial accounts with keen attention to detail.
• Expertise in cash flow management, tax preparation, and financial reporting.
• Strong communication and client relationship management skills.
• Advanced skills in accounting software, MS Office, and various bank portals.
• Bilingual in English and Spanish, enabling seamless communication with clients.
• Demonstrated discretion in handling confidential information.

We are looking for someone with a steady presence, maturity, and the confidence to interact with high-net-worth clients with empathy and respect. If you are dedicated to providing personalized, high-quality service, we invite you to apply and join our team.