Administrative Assistant

POSITION SUMMARY

Administrative Assistant  provides high-level support for the President, Project Managers, and Associate to the President through conducting research, preparing statistical reports, handling confidential information, and performs clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

POSITION QUALIFICATIONS

This position requires a High School diploma or equivalent. Must possess excellent computer and communication skills and the ability to interact with people in all levels of the organization.

DUTIES and RESPONSIBILITIES:

• Compiles statistical data from a variety of sources for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Setting appointments, arranging meetings, and maintaining calendars
• Preparing correspondence and documents
• Filing, typing, and using computer software with emphasis on basic word processing and spreadsheet applications.
• Communicating with employees and management.
• Providing clerical support to other departments
• Answering questions, opening mail, receiving and transferring phone calls
• Coordinating special projects as directed
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and email
• File and retrieve corporate documents, records, and reports
• Compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
• Attend meetings to record minutes