Administrative Assistant – Temporary FT

Administrative Assistant – Temp. Position September 2024-January 2025

Family Wellness Program

REPORTS TO: Family Wellness Manager

START DATE: As soon as possible

CLOSING DATE: October 7, 2024

Chimo is looking to hire a fulltime or nearly fulltime Administrative Assistant who is resourceful, skilled, kind and highly organized to support the administration of the Family Wellness Program, located in Sherwood Park. We are looking for an individual who is passionate about being a team member and understands how their role is essential to the wellbeing of the team and the families we collectively serve.

The ideal candidate for this position will be;

· Organized, efficient and able to work on multiple projects simultaneously.

· Resourceful and a good problem solver.

· Comfortable being a member of a busy team.

· Organize complex, shared schedules for team members

· Able to assure a steady completion of workload in a timely manner

· Able to work Monday-Friday; hours will be negotiated between 25-37.5 hrs/week.

The Family Wellness Administrative Assistant duties will include;

· Provide coordination, leadership and scheduling to the Family Wellness team, which included Family Wellness Coordinators, Coaches and Supervisors.

· Maintain tracking systems to support front line staff to meet deadlines.

· Edit reports for grammar and clarity.

· Generate memos, emails and reports when appropriate.

· Assist in creation of program related documents i.e. brochures, workshop posters, etc.

· Assist with day-to-day operations as prescribed by the manager/director.

· Completion of month end reporting.

· Attends and participates in supervision evaluations.

· Assumes responsibility of office equipment, including computers, copier and fax machines.

· Maintain office supplies by checking inventory and order items.

· Answer incoming calls and assume other receptionist duties when needed.

· Be aware of and adhere to agency Policy and Procedures

· Be aware of and adhere to accreditation standards.

Education and Credentials

· This position requires a minimum high school Diploma as well as the successful completion of a recognized administrative professional program or equivalent experience.

· Current (within 6 months) Police Information check with Vulnerable Sector and Child & Family Intervention Record check. If submitting application, apply for these requirements as soon as possible, as this can delay employment start date.

This is a temporary position with an estimated end date of January, 2025, with the possibility of extension.

To apply for this position please send your resume and cover letter to chimocareers@cyrc.ab.ca by October 7, 2024.