Business Affairs Coordinator

WHO WE ARE AT OMNICOM PRODUCTION
We deliver craft that works – connecting brands and people at every across every touchpoint of the content experience. We make this happen with our global network of 4,000+ content and production specialists, powered by the provide scaled content solutions through our global network connected and powered by our data‑led technology.

WHAT WE DO
Combining innovative design, compelling narrative and cutting-edge technology, we use
every tool in our arsenal to illuminate what makes our clients’ products special. We connect brands with the right customers, across a rich and varied landscape of media. We believe in extending the “big idea” beyond traditional media by creating robust digital platforms that connect both on-line and off-line marketing to consumers at the most poignant times and in the most interesting ways. We believe that extraordinary marketing can be both a discipline and an art form. The art is in doing it well. The discipline is in doing it right.

Location: Chicago, Dallas, Austin, or Detroit
This role reports to the Regional Director of Business Affairs
Compensation: $45,000 to $50,000

ABOUT THIS ROLE
The Business Affairs Coordinator supports the business affairs team by assisting with contract management, compliance, and coordination of production processes. This role involves working closely with various departments to ensure smooth operations and legal adherence in all client productions. 

RESPONSIBILITIES

• Assist in drafting and reviewing contracts, including talent agreements, production supplier agreements, NDAs, and image licenses
• Ensure compliance with industry regulations and company policies in all business dealings
• Support the clearance of video scripts with relevant regulatory bodies for domestic and international markets
• Help secure and clear rights for third-party content used in client productions. 
• Coordinate with talent representatives to assist in facilitating talent agreements and solutions
• Aid in vetting productions by ensuring insurance coverage, conducting risk assessments, and performing background checks on talent
• Help prepare casting briefs for producers when working with casting directors and production companies
• Collaborate with music agencies to secure composer agreements, obtain permissions from publishers, and manage licensed track usage
• Support producers throughout the production process, providing assistance from pre-production to final delivery
• Help implement and manage Digital Assets Management systems for post-production activities
• Provide general administrative support to the business affairs team, including maintaining organized project documentation and files

REQUIREMENTS

• 1 to 3 years experience working with production contracts
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in contract management and digital asset management systems
• Ability to manage multiple tasks and meet tight deadlines
• Detail-oriented with strong problem-solving abilities
• Ability to work collaboratively in a fast-paced, dynamic environment

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Omnicom Production is proud to be an Equal Employment Opportunity Employer. Omnicom Production does not discriminate on the basis of race, religion, disability status, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

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