Executive Assistant

HME Home Health Ltd. (www.hmebc.com) is a leading industry supplier of hospital and home care medical equipment alongside assistive devices such as wheelchairs, power chairs, and other mobility aids. We are seeking a talented, organized, and experienced individual to join our team in the role of Executive Assistant. HME Home Health is a fast-growing company with over 130 full-time staff in offices located in Richmond, South Surrey, Victoria, Nanaimo, Kelowna, North Vancouver,
and Sechelt.

Job Overview:

This position is responsible for providing administrative support to an HME Senior Leadership. Hours for this role are full-time, in-office, based in our Richmond Head Office, Monday to Friday, 8:30 am to 5:00 pm. HME offers a competitive wage along with a full benefits package inclusive of extended medical benefits. No remote work option is available.

Key responsibilities:

• Assist Executive Team with Corporate Quotations, including product/pricing research, quotation preparation, and follow-up.
• Track Corporate Quotations, including phone calls to manufacturers and purchasers.
  Processing of quotations to orders upon approval.
• Support Senior Leadership with general administrative support.
• Provide scheduling and meeting preparation assistance for Senior Leadership.
• Internal and External Event planning and organization for Senior Leadership and Sales Management.
• Corporate research for products, projects, and targets.
• Respond to information requests, preparing the necessary documentation, ensuring follow-up actions.
• Draft and receive approval for written communications, reports, presentations, and spreadsheets.
• Conduct research and generate reports, special projects, and analyses.
• Prepare meeting agendas to maximize time efficiency, take notes during meetings, and write summaries.
• Assist with RFP bid responses, as needed.
• Assist with data entry and database maintenance.
• Stay current with the business’s organizational structure, policies, goals, and objectives.
• Work collaboratively with the EA Team to support all Executives and Senior Leadership administratively.
• Other Administrative Tasks not specifically listed may be required within the scope of this position.

What you offer:

• Previous experience as an Executive Assistant is preferred.
• Organized, Task-Oriented.
• Ability to learn and work independently as well as within a team.
• Comfortable with computers – Microsoft Office Suite.
• Must have a friendly, positive attitude and possess the ability to have fun while working in a fast-paced environment.
• Valid driver’s license – L and N are not acceptable.

What can you expect from us?

• Paid Time-off including Vacation, sick days, and Statutory holidays
• Extended Health and dental insurance
• Employee and Family Assistance Program (EFAP) through the Health Benefit Insurance
• Group RRSP matching plan
• Flexible spending account
• Company bonus plans including Profit sharing Program and High-Performance Bonus Pool
• Employee’s Friends and Family discount program
• Employee Referral Bonus Program
• Tenure recognition through our Milestone Program
• Training and development: we want to help you achieve your career goals. HME offers on the job training, online seminars, coaching and opportunities for advancement.
• Team Events: We celebrate our team by going out for fun events! Events like golfing, boat cruises, ATV tours and team dinners.

HME is an equal-opportunity employer. This position is a rewarding career with an opportunity for advancement within our growing company. Please apply with your resume (and cover letter) if you feel you possess the required skills and attributes.

Please note only candidates chosen for an interview will be contacted.