Executive Assistant

Join the Net-Zero Revolution

At CANZA, a solution space of Generate Canada, we are driven by purpose: to create Canada’s first net-zero food system by 2050. As Canada’s leading multi-stakeholder alliance, we are tackling one of the most critical challenges of our time—decarbonizing the agri-food sector.

Our mission is bold but achievable: reduce greenhouse gas emissions by 150 MtCO₂e and establish a circular, sustainable food system. We bring together farmers, businesses, policymakers, and researchers to create groundbreaking solutions, leveraging innovation and collaboration at every level.

Why Work with CANZA?

• Purpose-Driven Mission: Be part of a high-impact initiative making tangible environmental and social change.
• Collaborative Culture: Work with a team that values innovation, inclusion, and shared success.
• Growth Opportunities: Develop your skills while contributing to meaningful projects that influence the future of the agri-food system.
• Flexible Environment: Enjoy the autonomy of a remote-first workplace built on trust and balance.
• Inclusive Workplace: Thrive in a culture that prioritizes justice, equity, diversity, and inclusion.

What You’ll Do

As the Executive Assistant to the Managing Director, you will play a critical role in ensuring the Managing Director can effectively lead CANZA in its mission. You’ll provide organizational, administrative, and strategic support in a fast-paced, dynamic environment.

Strategic Partnerships Coordination

• Act as a key liaison between the Managing Director and leaders from major organizations across the agri-food, sustainability, and policy sectors.
• Facilitate communication and collaboration with high-level stakeholders, ensuring the Managing Director is well-prepared for engagements that drive CANZA’s mission forward.
• Monitor strategic priorities, track deadlines, and ensure follow-ups to keep initiatives on track.

Operations & Team Excellence 

• Oversee the Managing Director’s schedule, aligning priorities with CANZA’s ambitious goals and ensuring seamless daily operations.
• Organize travel logistics, prepare expense reports, and coordinate team documentation to support efficient workflows.
• Assist in building a positive, purpose-driven team culture by organizing virtual and in-person engagement activities.

Events & Engagement Support 

• Coordinate high-priority meetings, events, and workshops, ensuring alignment with CANZA’s strategic objectives.
• Prepare compelling presentations, reports, and materials for key stakeholder engagements.
• Represent the Managing Director’s office with professionalism and diplomacy in interactions with internal teams and external partners.

Problem-Solving

• Take initiative to solve complex challenges and adapt to evolving priorities in a fast-paced environment.
• Proactively identify opportunities to enhance efficiency and contribute to CANZA’s success beyond the defined scope of responsibilities.
• Provide critical support on high-stakes projects, ensuring quality outcomes that align with CANZA’s mission.

Who You Are

You’re a purpose-driven professional with exceptional organizational and interpersonal skills, ready to take on challenges in a dynamic, collaborative, and fast-paced environment. 

• Relationship Builder: Skilled at cultivating strong relationships with colleagues, senior leaders, and external stakeholders.
• Problem-Solver: Resourceful and proactive, able to anticipate needs and resolve challenges effectively.
• Organized Multitasker: Naturally efficient and detail-oriented, excelling at managing competing priorities in fast-paced environments.
• Exceptional Communicator: Clearly conveys information and ideas, with a talent for preparing compelling presentations and correspondence.
• Adaptable and Independent: Thrives in ambiguity, self-motivated, and successful in fully remote roles.

Qualifications

• Experience: 5+ years in an Executive Assistant or similar role, preferably in nonprofit or mission-driven organizations.
• Technical Skills: Proficient with Zoom, Miro, ClickUp, and Google Workspace (Docs, Sheets, Gmail).
• Organizational Expertise: Demonstrated ability to manage complex schedules and high-pressure deadlines with precision.
• Remote Work Competence: Proven track record of productivity and engagement in fully remote work environments.

You must be located in Ontario