Executive Secretary

The main purpose of the  role of the Executive Secretary is to support and ensure the smooth and timely running of the Managing Partners schedule within their fast-paced environment.

Responsibilities

• Performing administrative and secretarial duties
• Processing, typing, editing, and formatting reports and documents
• Filing documents, as well as entering data and maintaining databases
• Liaising with internal departments and communicating with the public
• Directing internal and external calls, emails to designated departments
• Arranging and scheduling appointments, meetings, and events
• Monitoring office supplies and ordering replacements
• Assisting with copying, scanning, emailing, note-taking, and travel bookings
• Preparing facilities and arranging refreshments for events, if required
• Assisting in general admin and hospitality duties if required, including undertaking occasional reception duties
• Assisting in personal administrative tasks for the partners
• Observing the best business practices and etiquette.

Skills

• Advanced proficiency in managing documents, spreadsheets, and databases
• Ability to liaise internally and externally on administrative matters
•  Exceptional filing, recordkeeping, and organizational skills
• Working knowledge of printers, copiers, scanners, and fax machines
• Proficiency in appointment scheduling and call forwarding systems
• High degree of multi-tasking and time management capabilities
• Flexibility to perform duties even out of office hours, especially personal administrative matters
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills

Why You Should Join Us

• Hybrid mode of working
• Private health insurance
• Full training and equal growth opportunities
• Discounts on retail outlets and eateries … amongst others
• Collaboration with Richmond Foundation to support mental well-being
• Daily supply of fruit and snacks for all
• Lunch provided to all staff once a week
• Support of career aspirations and personal development
• Competitive salary package
• Reimbursement on expenses spent on transport, business attire, sports activities, communications and more!

About Chetcuti Cauchi

• Chetcuti Cauchi’s lawyering style is one that seeks to simplify the complex, to apply unconventional thinking to client’s problems, to offer friendly solutions to stressful challenges and to choose simple language over legalism. We are firm but friendly, sophisticated but not complicated, and we work towards success with a constant eye on the client’s practical goals.
• Chetcuti Cauchi serves a varied clientele of successful entrepreneurs, world renowned business families and multi-national companies. The firm collaborates with several magic circle law firms and is the collaborating firm in Malta for Andersen Global.

Where you fit…

In staying at the top of our game, we believe that the firm’s staff are its most valuable assets and we invest significantly in our staff.  Mentored by the senior staff members and partners of the firm, you are encouraged to spend time on professional development through research and are offered opportunities to publish  articles in recognised industry journals. 

If you’re ambitious, dedicated and share our  style, we want to get to know you. Get in touch with us.