Experienced HR & Admin. Manager (Tajikistan)

Deadline for application: 13 December 2024(midnight, GT+5)

Do you have solid experience in A-to-Z HR administration and management from a middle size value-based organisation? Do you know Tajik labor law well and have some good experience in personnel management? And are you strongly motivated in supporting colleagues and managers who help local communities lift themselves out of poverty and marginalisation?

If so, you may be Mission East’s Tajikistan office HR & Admin. Manager.

Mission East (MEED) is an international relief and development organisation working in 8+ crisis-affected countries. We’ve improved the lives of people in remote rural Tajikistan since 1997 with clean water and improved sanitation, livelihood training, support of people with disabilities for social inclusion and help for better disaster prevention. We are 30 employees with offices in Dushanbe and Khorog, and we operate together with local communities and partners in Gorno-Badakhshan, Khatlon and Sughd regions.

The Job

Your main purpose will be to deliver an effective, timely and robust human resources management across Mission East Tajikistan’s offices in accordance with Mission East’s policies & standard and with the local labor regulations.

As Manager, you will:

• Be part of the Country Management Team, contribute to MEED Tajikistan’s strategy development and delivery with focus on Human Resources and Policies
• Line-manage the HR & Admin. Assistant and the field HR & Admin. Staff
• Coordinate MEED Tajikistan Wellbeing Committee and the agreed initiatives to support the emotional and physical wellbeing

As HR & Admin. Coordinator, your role is to:

• Ensure delivery of day-to-day HR administration within the HR and admin function, such as attendance management, leave management, time registration, payroll, employee insurance and benefits.
• Provide current and prospective employees with working terms & conditions.
• Support recruitment of new staff, on & offboarding as well as compliance to our organizational Values, Mission, Vision, policies and procedures.
• Ensure planning and follow-up of ME Performance Management and competence development plan incl. promotion of learning and development initiatives.
• Provide advice and support to line managers on performance issues (capability and conduct) and support process of intervention where necessary, including providing legal advice.
• Provide accurate, timely and relevant information to support management information and decisions; prepare and submit regular reports and answer authorities’, donors’ and auditor’s requests on HR matters.

You will also ensure high standards, quality and compliance and:

• Contribute to complaint-handling investigations and follow up, as required.
• Monitor national HR standards, national labor law and salary, and MEED’s Global policy to maintain up-to-date HR rules and regulations and make recommendations to the Country Director, so MEED is an attractive and compliant workplace.
• Recommend or establish new approaches, policies and procedures to improve the efficiency of human resources in Dushanbe and field offices.
• Provide support and supervision to support the HR function within MEED’s field offices. Assist and train the field office staff in policies and HR related issues. This includes travel to Field Offices on a regular basis for compliance checks and training.
• Ensure accurate confidential personnel records, files and HR data in MEED’s HR system. Provide staff and HR/Admin roles with support and guidance in using the system.

Lastly, the role include to ensure the Office Administration and:

• Develop, update, and implement Admin policies, procedures and systems in accordance with MEED’s policies and needs; providing training on Admin processes and communication to all staff.
• Ensure regular monthly reporting with field staff on Admin issues.
• Respond to admin tasks as required by headquarters, donors, or the Country Director as needed.
• Maintain an appropriate and accessible office filing system for all documentation.
• Being responsible of Visa processes and office / consumables purchases

You will refer to the Country Director and will also be part of the Global HR Group and the Global Safeguarding Group, supporting the HQ HR function on demand with Expatriates recruitment and administration.

You

We expect you to have:

• Extended experience in A-to-Z HR administration and management from a middle size value-based organisation
• Good understanding of Tajik labor law and data protection
• Some years of experience in personnel management with the ability to delegate, follow up, motivate and support staff development
• Excellent computer literacy, good system understanding and knowledge of Microsoft Office applications – Word, Excel, Power point, browsers, etc.
• And that you are fluent in Tajik and Russian languages, and can demonstrate capability in spoken and written English.

Personally, you are:

• Organized, professional and a problem-solving person with good leadership skills and attention to detail
• Enthusiastic with a positive approach and a high degree of self-motivation, initiative and ability to work independently.
• Aware about gender equity and equality in all aspects of the work
• Able to prioritise, plan and delegate within a flexible working environment
• Team player with a strong interest to work in an international environment
• Able to travel to field locations and if necessary to sub-offices of MEED.

It is an advantage if you…

• Experience from an international organisation
• Very good communication skills

And we expect you to demonstrate sympathy with Mission Easts’ organizational values

We offer:

• Full time and open employment based at MEED’s Dushanbe office
• Salary in accordance with MEED Tajikistan salary policy and scale
• Health insurance in Tajikistan and when travelling internationally for work purposes
• Opportunity to shape your work and contribute to MEED’s development.
• An informal working environment with committed and skilled colleagues – both in the office, in the fields and around the world.

Application

Deadline for application: 13 December 2024(midnight, GT+5)

If you have any questions about the position, please, contact Randhir Singh, Regional Director, ran-tj@missioneast.org

You apply by clicking on “Apply for this job”, filling in the form and uploading your CV and application. Remember to click on “Submit application” at the bottom of the page.

We expect hold interviews for the last weeks on December or the first week of January 2025.

Mission East wants to promote equality and diversity, and we therefore encourage all qualified people to apply for the position – regardless of ethnic background, gender, age, sexual orientation, disability or religion.

About us

Mission East is an international relief and development organisation working in crisis-affected countries in the former Soviet Union, the Middle East and Asia. We deliver emergency relief during disasters as well as long-term development assistance and are highly committed to our values. We are dedicated to empowering vulnerable individuals and marginalized communities, striving to uplift them from poverty and exclusion. Through direct engagement with those in need and collaborative efforts with local and international partners, we endeavor to enhance the effectiveness, reach, and long-term viability of our aid initiatives. Together, we are committed to creating positive change and fostering sustainable development for a brighter future.

Visit our home page to know more about our work.

You can also read this to get insight in how it is to work at Mission East; and you can find us at:

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