Hr Administrator

Tatras Group is a growing company looking to fill a vacant position of HR administrator to support our Human Resources department. Your primary task will be as the first point of contact for employees and 3rd parties. This is a fast-paced job and we are looking for a quick learner with excellent communication skills to fill this position.

Your administrative roles will consist of managing various HR documents such as employment contracts, onboarding company policies, and updating internal databases. Other than this, you will assist in the hiring process, from making calls to scheduling interviews.

The HR administrator will need to reply to emails, take phone calls and answer employee questions in person, take minutes of meetings, and ensure timely completion of all tasks.

Our ideal candidate is someone with at least 2 years of working in relevant roles in the past.

Responsibilities

Here is a look at all the job responsibilities of an HR administrator:

• Organize, maintain and update internal databases with digital personnel records of relevant employee information.

• Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions.

• Keep a track record of leaves such as sick or vacations.

• Update company policies and FAQ Documents in lieu of Director of Operations.

• First point of contact with employees on HR-related issues.

• Ensure legal compliance.

• Update, maintain, and present reports with KPIs such as turnover rates and hires.

• Assist payroll department by providing employee information on leaves and employee benefits.

• Organize a job fair and work on relevant HR projects.

• Gather staffing needs from the Head of Departments, and create and publish job ads.

• Schedule job interviews, contact, screen, and shortlist candidates as needed.

• Administer performance management program by monitoring employee appraisals and salary revisions.

• Provide guidance on employee behaviour and launch investigations.

• Provide training and development opportunities.

• Respond to emails and calls on behalf of the department.

• Take meeting minute notes.

• Calculate staff entitlements such as annual leaves.

• Administer background checks, and other pre-employment screening.

• Prepare correspondence, arrange meetings, processing confidential reports and documents.

• Handle all employee queries, written or verbal with the utmost confidentiality.

• Brings issues to managers’ notice.

• Keep up to date on current issues and matters related to the HR department.

• Frequently interact with managers and heads of various departments to disseminate information.

• Organize and supervise all travel arrangements for employees.

Mandatory Skills and Requirements

The HR administrator should have a Bachelor’s degree, either in HR, management, or a relevant business field.

Here is a complete list of skills and requirements for the role of HR administrator:

• Proven experience as an HR Administrator or relevant role.

• Proficiency in using HR software.

• Digital literate with expertise in using MS Office applications.

• Thorough knowledge of labor relations and laws.

• Excellent organizational skills, with an ability to prioritize important projects.

• Excellent communication skills for in-person, email, and telephone calls.

• Excellent skills in written English to create reports and meet tight deadlines.

Preferred Education and Qualifications

• Professionals in Human Resources (PHR), or other HR certifications, are preferred.

• Minimum Bachelor’s degree or relevant in HR required.

• Skilled in performance management and employee benefits administration.

• An excellent learner with the ability to work in teams.

• Good organizational abilities.

• Flexibility and willingness to learn at all times.

• Good problem-solving skills.

• Basic knowledge of the recruitment process.

• Present information in forms, tables, and spreadsheets.