Human Resources Assistant

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources.  Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has Canadian offices located in Vancouver, Victoria, Kamloops, Kelowna, Calgary, Edmonton, Toronto, Kingston, Ottawa, Sudbury, Montreal, Fredericton, Halifax, and offices in Golden (Colorado, USA), Nashville (Tennessee, USA), Santiago (Chile), Santo Domingo (Dominican Republic) and Brisbane (Australia). 

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

The HR Team is seeking an energetic and motivated HR Assistant to join us for a 16-month contract. This role will support the team with both HR and Talent Acquisition and will take ownership of new hire onboarding. If you would like to gain valuable experience in a career-building role, we look forward to receiving your application.  This position can be based in our Vancouver or Calgary office with a hybrid work environment.

Responsibilities

HR Administration (60%)

• Oversee the new hire onboarding process, including managing documents, scheduling orientations, integration meetings and welcoming new hires
• Offboarding for co-ops and interns (exit interviews, documentation, etc.)
• Presentations to employees regarding maternity/parental programs
• Respond to incoming HR inquiries and direct to team members as required
• Input HRIS data along with other information tracking, filing and notifications, as required
• Prepare general correspondence, such as employment confirmation letters, office transfers, etc.
• Gather and transmit information within our benefits management platforms
• Process HR team invoices and payments
• Contribute and lead internal process improvement projects
• Support and research for other HR initiatives, as required

Talent Acquisition Support (40%)

• Assist with job postings, resume and phone screening, coordinating interviews, and conducting reference and background checks
• Provide feedback and updates to candidates throughout the recruiting process
• Prepare documents for weekly recruiting meetings
• Support all aspects of our Co-op and Functional recruitment processes

Required Education, Experience & Competencies

• Certificate in Office Administration or Diploma specializing in Human Resources Management or other progressive post-secondary education in Human Resources is considered an asset
• A minimum of 2 years’ progressive administrative experience in a human resources or related environment
• Proficiency with MS Office, Teams, OneDrive, SharePoint, etc.
• Ability to exercise tact and discretion along with good judgment and problem-solving skills
• Attention to detail, exceptional organizational and time management skills with changing priorities and deadlines
• Personal initiative and willingness to collaborate on process improvements; a curiosity to learn and grow with the team
• Professional and customer service oriented; ability to work effectively with a variety of internal and external stakeholders

Company Benefits

BGC offers our employees the following: 

• Our ‘One Team’ culture supporting health, wellness, safety and diversity
• Comprehensive benefits package
  • Health, Dental and Vision coverage
  • LTD, Life, AD&D and Business Travel Insurance
  • Employee Assistance Program
• Maternity/Paternity leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Flexible workplace with office and home arrangements
• Social and wellness activities
• Casual and professional work environment 

The estimated base salary range for this position is $50,000-$60,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC’s compensation package also includes a training allowance and a comprehensive medical and dental plan.

Equity, Diversity and Inclusion 

BGC strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at careers@bgcengineering.ca.