Junior Associate – Corporate Secretarial Services

Waystone leads the way in specialist services for the asset management industry. Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

This is a 6-month contract, ideally working 20 hours per week (with a minimum of 16 hours per week).

Summary: Reporting to the Manager – Corporate Secretarial Services, the Junior Associate – Corporate Secretarial Services will be an integral part of the team’s success. You will be joining a team of highly skilled Corporate Secretarial officers where you will be seen as an important contributor.

Within our growing Group, we offer competitive remuneration and training adapted to your needs throughout your career. Working at Waystone means joining a friendly, dynamic and multicultural team, within a flexible working schedule and environment where work/life balance counts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• To meet delivery deadlines for preparation of agendas, board packs, minutes and matters arising schedules;
• Organising and attendance at board meetings to learn the overall process;
• To build positive relationships and add real value to the team;
• To adhere to processes, procedures, and working practices;
• To work within a team as a team player to ensure client focus and delivery of team key KPIs;
• To collaboratively work together as a team to ‘problem solve’ any items;
• Maintaining and updating of company statutory registers;
• Deal with queries and requests, on a day-to-day basis from clients, auditors and internal staff;
• To deal with any other responsibilities reasonably assigned;
• To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service; 
• Maintaining the accuracy and integrity of information related to Company Secretarial  engagements;
• Monitor diary task lists and ensure tasks are cleared on a timely basis and internal metrics complied with;
• Liaising with relevant parties on various meeting related items;
• Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty to a high standard. The requirements listed below are representative of the knowledge, experience, skill, and/or ability required.

The below will be critical attributes for the successful candidate:

• Outstanding time management, organizational skills, oral/written communication skills, critical thinking and attention to detail are required;
• Excellent interpersonal skills and willingness to work independently and as part of a team;
• Must be able to work in a fast-paced environment;
• Strong MS Office Skills and experience of CORE, Diligent Entities and Diligent are essential;
• Demonstrate an ability to be highly organized and work to tight deadlines.

Education:

• You (preferably) hold a degree in Law, Business or equivalent experience

Experience:

• You are highly organised, proactive, accurate and have a sense of responsibility and priority management;
• You are able to work independently in an environment under pressure and with tight deadlines;
• You have strong English Language Skills (written and spoken);
• You are proficient in MS Office and CORE (Word, Excel, Outlook).