Office Manager
Job Description
About the job:
About the Company
MMS Group is a well-established Trans-Tasman company who provide Facilities Management Services, ranging from technical trades such as Electrical, Plumbing, Mechanical and Construction to soft FM services such as Horticulture, Industrial Cleaning & Painting Services, mostly across high-risk transportation networks.
MMS Group are known for delivering high quality services with outstanding workmanship across all our trades and services. Our aim is working closely with our clients and their patrons to ensure they can experience clean, safe, pleasant and enjoyable surroundings while utilising the facilities.
About You
The Administrative Coordinator role requires an experienced Administration Manager to who can place themselves at the ‘helm’ of the organisation and deliver general business operations support to our Australian-based team. Reporting to the General Manager, you will be responsible for overseeing all aspects of administration for multiple contracts across Australia.
About the Role
Located in Parramatta, Sydney and reporting to the General Manager, you will be responsible for managing the administration support for all of the Australian Operations Team.
- Working with other Team Leaders and Contract Administrator’s to implement new contracts and manage administration compliance on existing contracts
- Support Contract Administrator’s with general duties including preparing daily reports, data capturing, preparing staff notifications
- Support HR processes as needed including induction of new staff, onboarding, HR meeting minutes
- Accounts Receivable including but not limited to invoicing, progress claims, PC and DLP requirements
- Payroll
- Assist with software platform managements and updates
To be successful in this role, you will have:
- A motivated individual with excellent and efficient office administration capabilities, with keen attention to detail
- Minimum of 2 years of experience in office support and administrative management
- High level communication skills to be able to work seamlessly with staff across all levels
- Ability to work under pressure, meet tight deadline, and having great multi-tasking skills
- Excellent time and resource management with ability to escalate issues and concerns effectively
- Well-presented and excellent interpersonal skills to represent the company to clients
- Strong organisational skills and precise communication skills both written and oral
- Ability to manage and meet individual targets, self-motivated
- Ability to build confidence and good working relationships with clients, stakeholders & suppliers
- Strong understanding of Microsoft office including but not limited to excel and, word and 365
How to Apply
If you believe you have the skills and experience required, and you are looking for a position you can make your own while supporting a friendly team, please apply through MMS Group Bamboo HR: https://mmsaccount.bamboohr.com/jobs/view.php?id=28&source=aWQ9MjU%3D
Please note; due to the volume of applications, only applicants who have been shortlisted for this role will be contacted.
Our workplaces are drug and alcohol free – all successful applicants will be required to undertake a pre-employment drug test and medical.
Applications close on 14 January 2022
MMS Group is an equal opportunity employer committed to creating a diverse and inclusive culture.
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