Payroll Administrator

Job Title: Payroll Administrator                                               Department:  Finance

Location: Germantown, Maryland                                         Status: Full time, Exempt

Reports to: CFO                                                                           Salary: $65,000 – $75,000         

Overview:

The HealthWell Foundation is seeking a detail-oriented and experienced Payroll Administrator to manage our payroll operations for 230 employees. The ideal candidate will ensure accurate and timely processing of payroll, benefits, and deductions while collaborating closely with HR and Accounting teams. The role demands a high level of confidentiality and adherence to data security standards. Persons in this position are expected to be in-office in Germantown, Maryland at least three days per week.

Foundation Overview:

The HealthWell Foundation is a Forbes 100-rated, Maryland-based 501(c)(3) non-profit organization that provides financial assistance to underinsured Americans to help them afford life-changing medical treatments.  Our mission is to reduce financial barriers to care for underinsured patients living with chronic or life-altering diseases. HealthWell was recognized with a Top Workplaces award by The Washington Post and USA Today in 2024.

Key Responsibilities:

• Oversee and execute the full payroll cycle, ensuring accurate and timely processing of salaries, benefits, garnishments, taxes, and other deductions.
• Reconcile benefits such as health insurance, Flexible Spending Accounts (FSA), and 401(k) to ensure accuracy and compliance with company policies and regulations.
• Verify and manage employee deductions, including insurance benefits and various taxes (federal, multiple state, and local), to ensure proper processing.
• Collaborate with HR and Accounting teams to collect, validate, and integrate payroll information, ensuring consistency and accuracy.
• Maintain confidentiality and adhere to data security protocols for all payroll-related information to protect employee privacy and company data.
• Handle payroll-related projects including audits, balance sheet reconciliations, and special assignments, ensuring timely and accurate completion.

Qualifications:

• At least 5 years of payroll processing experience with a proven record of accuracy and reliability.
• APA CPP Certification is preferred.
• Proficient in Microsoft Office Suite, especially Excel, for data analysis and reporting.
• Bachelor’s degree from an accredited institution or equivalent work experience, including a valid payroll certification.
• Implementation experience of payroll system is highly desirable.
• Experience with ADP Payroll systems is highly desirable.

Benefits Provided:

• Medical, dental and vision insurance
• 401(k) with up to 6% company match
• Short & Long-term disability insurance
• Life insurance
• PTO and paid company holidays

Application Instructions:

If you meet the qualifications and are interested in this role, please submit your resume and a cover letter highlighting your relevant experience and qualifications.

EEO Employer

The HealthWell Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, age, sexual orientation, gender identity and expression, national origin, veteran status, genetic information, disability, or any other characteristic protected by law.