Payroll and Benefits Administrator

Who We Are:  

arc programs exists to create thriving communities, free of systemic barriers and full of belonging, equity, and hope. We have a bold vision to ensure everyone in our communities feels connected and cared for, and we are excited to be expanding our team to help us accelerate our impact!

We’re Hiring! 

We are now accepting applications for a Payroll and Benefits Administrator to join our financial team.  

Under the direct supervision of the Finance Manager, the Payroll and Benefits Administrator will manage agency employee benefits and compensation systems.

Hours / Schedule:

• 40-hour work week.
• Primarily days Monday-Friday 8:30am-4:30pm
• Hours of work may occasionally fluctuate to accommodate the work load demands of the position.
• Vacation leaves will generally be scheduled to avoid disruption to payroll administration processes.

Responsibilities:

• Cooperate with the Finance team to integrate payroll and benefits administration and costing with agency accounting processes.
• Provide data-entry and other supports to the Finance team to maintain agency accounting processes.
• Collect, verify and process employee timesheets and payroll information.
• Identify and monitor pay and benefit entitlements.
• Calculate payroll deductions.
• Run bi-monthly payroll, and submit to banking for auto-deposits.
• Remit payroll information, payroll deductions and mandatory employer costs to CRA on a bi-monthly basis.
• Manage and update employee payroll records – reconcile payroll data to confirm accuracy.
• Cooperate with agency Leadership to establish and maintain agency compensation structures and benefit plans.
• Liaison with Benefits service providers.
• Manage employee benefit eligibility and registration.
• Keep employees informed of changes to the company’s payroll and benefits structure.
• Confirm payroll and benefits systems and processes are in accordance with legal requirements.

Preferred Education and Experience: 

A degree in a relevant discipline (ie: Accounting, Bookkeeping or Business Administration or similar) is desired; however candidates with a diploma certificate and relevant experience will be considered.

To be successful in your role, you’ll also need to: 

• Be detailed oriented, organized and efficient
• Be skilled at managing multiple concurrent projects, assignments and tasks requested from multiple sources.
• Demonstrate excellent interpersonal and verbal / written communication skills.
• Work effectively as part of a team, and independently.
• Demonstrate discretion, and maintain confidentiality regarding agency Finance and staff information.
• Demonstrate a high level of computer literacy, including competence in the use of commonly used payroll and software programs such as Sage, Simply Accounting and Microsoft Office Professional Suite.

Other Requirements: 

Given the nature of our work, please note that all shortlisted candidates must undergo a screening process, including a criminal record search.

Wage / Benefits:

$4550 to $4850 per month, based on relevant experience and education.  

Upon successful completion of a trial period, this position is eligible for a full benefit package (including dental plan, vision coverage, life insurance, extended medical coverage, long-term disability plan, and RRSP or TFSA contributions); as well as accrued vacation and sick time at 5.8% – above BC Employment Standards!

Why we’re an employer of choice!

Like most in the social services sector, arc programs is an equal-opportunity employer. We embrace diversity and ensure everyone on the team demonstrates cultural safety and sensitivity of all populations we serve.

But we believe there’s more to our work culture that promotes high levels of employee satisfaction and retention…

We are inclusive.

We use an anti-oppressive lens to inform our work with folx of all cultures, races, ethnic backgrounds, disabilities, neurodiversity, sexual orientation, gender identity and expression, socio-economic status, religions, and other oppressions to enhance our approach to equality. 

We are ever-evolving. 

We recruit and retain highly skilled staff and support their development through training, education, research, best practices, and innovation.

We foster a culture of continuous learning, utilizing a two-eyed seeing approach – incorporating the strengths of western knowledge and Indigenous Knowledge: ways of knowing, doing and being – while engaging meaningfully with the provincial community social services sector, Indigenous communities, and agencies.

Discover more about our agency services and work culture at arcprograms.com.

If you feel a connection to our values and work, we’d love to hear from you!  

Click the “Apply for This Job” Button. 

We appreciate your interest, but kindly note that due to the high number of applications we receive, only shortlisted applicants will be contacted. 

We acknowledge that arc programs is situated in the ancestral, traditional and unceded territories of the Syilx peoples in the Okanagan and the Secwe̓pemc, Ktunaxa and Sinixt people in the West Kootenay region. We also acknowledge the Métis and Inuit peoples who reside on the various traditional territories across BC.