Payroll, HR and Project Administrator

Payroll, Human Resources and Project Administrator

HVAC mechanical contracting business located in Walnut Creek has an immediate opening for a person that enjoys a small business atmosphere, has a can-do attitude, is reliable, and willing to wear various hats. Job duties include payroll processing, assistance with human resources and benefits administration and some project administration tasks. 

Payroll Duties: 

Process bi-weekly and semi-monthly payroll using in-house Foundation software for approximately 30 employees, which includes:

• Timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions
• Auditing of timecards to ensure accuracy of data, including PTO, overtime and meal breaks
• Submitting weekly payroll tax deposits to appropriate tax agencies
• Process new hires, promotions and terminations
• Responsible for certified payroll reporting and compliance
• Calculate and prepare payroll-related journal entries
• Issue W-2’s timely and accurately

Human Resources and Benefit Administration Duties:

• Administer onboarding process in Bamboo, entering in personnel documents, training, etc.
• Order background checks and conduct reference checks for applicants
• Oversee open enrollment for group health coverage. Responsible for ensuring new hires are enrolled in group health and 401k plans timely
• Process termination paperwork, COBRA administration, conduct exit interviews and respond to unemployment claims filed

Project Administration Duties:

• Organize and maintain project files, filing system and project communications
• Enter new projects into company’s accounting system
• Process all project-related change orders
• Obtain permits
• Handle insurance requests for new and existing projects
• File preliminary notices for projects
• Prepare and manage subcontract agreements
• Ensure that all appropriate city business licenses are renewed timely

Qualifications:

• Three+ years prior construction payroll processing, including certified payroll
• Excellent written and oral communication skills an absolute must
• Detail oriented with strong analytical skills
• Understanding of federal, state and local wage and tax laws
• Familiarity with LCP Tracker a plus
• Self-motivated, able to work with a minimum of supervision, and handle matters with complete confidentiality
• Proficient in Microsoft Word, Excel and Outlook
• Experience with Foundation Software a plus
• Construction industry experience a plus

Employee Benefits include:

• Group health coverage including medical, dental and vision
• Paid time off and holiday pay
• Employee Stock Ownership Plan (ESOP)
• 401k retirement plan
• Health Savings Account

When applying, please include cover letter and salary requirements.