People and Talent Adviser

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.

C40’s team of 400+ staff is based in offices in London, in New York, Johannesburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations.

The strategic direction of the organisation is determined by an elected Steering Committee of C40 mayors, which is chaired by Mayor Sadiq Khan of London and Mayor Yvonne Aki-Sawyerr of Freetown. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, responsible for operational oversight. A regionally diverse management team, led by Executive Director Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation and Realdania.

Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership.

Diversity Statement

C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better. 

We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.

We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.

C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort.

Department Description

The C40 Cities Corporate Services team is an internal support service function managing resources for the achievement of C40’s Cities’ strategies. It also ensures compliance with legal and financial obligations and works to improve governance and accountability across the organisation.

The C40 Corporate Services team is at the heart of the C40 organisation and plays an important role supporting the Executive Director and Management Team in the delivery of administration, asset management, finance, information technology, facilities, legal and human resources.

Position Description

The People and Talent Adviser will report to the People Manager and will provide support across the People Operations and Recruitment functions of the People Team.

The People and Talent Adviser will provide comprehensive, effective and efficient generalist human resources service to support the provision of people management services across all our offices internationally. The role will be responsible for activities across the HR function with a particular focus on talent management, people projects, metrics and payroll support.

Responsibilities: 

Recruitment and Onboarding

• Support the Recruitment Manager in ensuring best practices and strategies for the organisational recruitment needs are upheld in line with C40 policies and EDI commitments. 
• Support the Recruitment Manager with reviewing job descriptions received especially against Equity, Diversity and Inclusion standards and evaluating job analysis against our evaluation tool to ensure positions are graded at the right level, when necessary. 
• Support with job postings on our internal recruitment system and for advertisement on internal channels, website and job boards alongside the Recruitment Assistant.
• Lead on all onboarding activities to ensure the highest level of customer service is delivered to both candidates and hiring managers and facilitate a smooth and thorough induction process for all. 
• Prepare contracts, agreements and letters where necessary according to the legal regulations applicable for the relevant location and ensure that all information is arranged and filed appropriately. 
• Keep abreast of employment law changes that affect C40. 
• Help provide the People team with data, reports and insights from Bamboo to ensure we are using your data to design and improve our initiatives. 
• Proficiently use the Careers inbox, Asana Projects and other team’s tools. 
• Act as a bridge between the Recruitment and People Operations Team. 

People Operations

• Serve as the first point of contact for employee queries and concerns in the people team inbox.
• Coordinate the offboarding and exit process, analysing data and providing reports as required as well as running exit interviews. 
• To ensure that the HR database (Bamboo) is kept up to date in real-time and provides C40 with an accurate and reliable source of truth.
• Assist or process (as required) payroll with direction from the Payroll and Benefits Manager accurately and on time.
• Manage the invoice management with outsourced payroll bureaus and external providers.
• Respond to payroll queries through the payroll inbox in the absence of the Payroll and Benefits Manager.
• Support on any other payroll duties as required by the Payroll and Benefits Manager.
• Review and periodically update HR policies and procedures to ensure they are compliant with organisational practices, best practice and legislation.
• Undertake and support special HR projects as and when necessary.
• Undertake any other reasonable duties.

Person Specification:

The ideal candidate will have:

• Excellent analytical and administration skills.  
• Strong organisational skills and strong ability to prioritise conflicting demands.
• A good understanding of HR systems, reporting, data and metrics and how to use them effectively.
• Good numeracy/literacy skills.
• Accurate with a keen eye for detail in numeric data and general attention to detail
• Ability to communicate effectively and, when required, confidentially with persons at all levels.
• Ability to organise tasks with minimum supervision.
• Proven ability to work to deadlines.
• Ability to work in a fast moving and pressurised environment.
• Be a progressive HR professional who can bring ideas and inspiration into the teamworking space. 
• Strong customer focus ensuring that C40 and the HR function is represented in the best light to internal and external stakeholders.
• Ability to work effectively between teams and in a global environment.

Other Requirements:

Applicants must already have the right to work in the UK. Moderate travel may be required as part of the role. 

Reporting To:  People Manager

Term: Indefinite 

Location: London

Salary: (Grade 5) GBP £44,843 (gross per annum)

Application Process:

Closing date for applications is Monday, 9th December 2024 at 12pm GMT. C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early.

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

For any queries about the role, please contact careers@C40.org. Kindly note that this email address is for recruitment related queries only. We are unable to accept CVs and cover letters sent to this inbox. We can only accept and process applications that are submitted via our website.

C40 is an equal opportunities employer.