Program Manager, Divisions

POSITION SUMMARY

The Program Manager, Divisions mentors and guides Program Coordinators to ensure that implementation and prescribed activities are carried out in accordance with Team objectives. This position supports the SVP of the Meetings, Divisions & Partnerships and (Senior)Director, Divisions.  Serves as a liaison for planning between the Meetings, Divisions & Partnerships Business Center and the Association’s Divisions, Chapters, Affiliates, Working Groups, Committees, and Client events.

Major Responsibilities:

• Reports to (Senior) Director, Divisions for developing and coordinating innovative initiatives and subsequent lines of effort that support the Division and Association’s Vision, Goals, and Strategic Priorities.
• Facilitates development of the value each Division to the NDIA members and Government stakeholders through assisting in the creation of relevant initiatives, content and relationships.
• Assist SVP and (Senior) Director with all aspects of Division support
• Facilitate the development and execution of events through speaker management, agenda development, and construction of marketing materials in consonance with Division, Working Group and Committee leadership
• Supervise the work of the program coordinators as assigned.

Specific Responsibilities:

• Manage diverse portfolio of divisions in support of Association’s mission
• Provide guidance to Division Coordinator(s)
• Support SVP and (Senior) Director with special projects (e.g. standardization, charters, best practices and data management)
• Update and maintain Division documents, succession plans and SOP’s
• Maintain working relationships with key stakeholders in coordination with volunteers and Division leadership
• Work with volunteer leadership to perform administrative duties in support of Division management
• Work in close coordination with NDIA Meetings in the planning and execution of meetings, conferences and events
• Reviews and performs updates to schedules/timelines, web pages and communities sites, and other documents as directed.
• Complete post-event analysis and summary documentation for senior leadership
• Conduct local and out-of-town travel as required to support Division, Working Group and Committee events

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

• Bachelor’s degree in Business or Public Administration, or related field preferred, or combination of experience and education
• Five-years of experience in program management, and program roles gained in a non-profit, for-profit, foundation or government setting.
• High intellect and critical thinking skills
• Confident and effective public speaking
• Personal accountability
• Strong interpersonal skills
• Collaborative work style
• Word and PowerPoint experience
• Personal commitment to NDIA mission and values

Internal Relationships:  Maintains close and frequent contact with the Sr. VP, Meetings, Divisions & Partnerships, (Senior) Director, Divisions, Meetings Policy & Strategy, as well as, other NDIA teams. 

External Relationships:  Has extensive contact with Division leadership, NDIA BOD members, corporate members, military and government.

ADA SPECIFICATIONS

This position involves moderate travel, locally and outside of the DC area.   This is a mainly in the office position and may require some bending and lifting and requires the use of a computer and office machines. Remote working 1-2 days per week may be available.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.  In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.