Project Administrator
Job Description
About the job:
APPLICATIONS CLOSE 29 NOVEMBER 2024
Open to internal and external applications
Role Description:
We are seeking a Project Administrator who will play a crucial role in supporting project management activities, ensuring the smooth
execution of projects, and maintaining effective communication among team members, stakeholders, and clients. The PA’s ability to handle administrative tasks and assist in project coordination will contribute to the successful delivery of high-quality software solutions.
Responsibilities:
- Project Support
– Assist Project Managers in creating project plans, timelines, and budgets.
– Help maintain project documentation, including requirements, design documents, status reports, and sprint packs
– Coordinate project meetings, workshops, and presentations
– Monitor project progress and assist in identifying and resolving potential roadblocks - Communication
– Facilitate clear communication between cross-functional teams, clients, and stakeholders
– Ensure that project updates are accurately documented and shared with relevant parties
– Respond to inquiries and requests from team members, clients, and stakeholders promptly - Resource Management
– Assist in resource allocation and tracking, ensuring that team members have the necessary tools and information to complete their tasks - Documentation
– Maintain a centralized repository for project documents, ensuring version control and accessibility
– Organise and file project-related materials, contracts, and agreements - Quality Assurance
– Assist in the QA process by tracking defects, following up on resolutions, and ensuring that software meets quality standards
Risk Management
– Support the identification and assessment of project risks and assist in developing mitigation strategies - Reporting
– Generate regular project status reports, highlighting key metrics, achievements, and potential concerns
– Provide data and insights to assist in decision-making and project evaluation
Minimum Required Qualifications
- Grade 12 (Matric)
- Bachelor’s degreeor or Diploma in Business Administration, Project Management or related field (or equivalent work experience).
Knowledge, Skills and Experience:
- 2 years experience as a Project Administrator or similar role
- Strong organisational skills with exceptional attention to detail
- Excellent communication and interpersonal skills
- Proficiency in project management tools and software (e.g., Microsoft Project, JIRA, VPMO)
- Ability to work effectively in a fast-paced and collaborative team environment
- Familiarity with software development processes and terminology is a plus
- Problem-solving mindset and the ability to adapt to changing project requirements
- Display effective critical thinking patterns
- Creativity in addressing issues in the workplace
- Coordinate well with others
- Service orientated
- Good time management skills
- Personal efficacy
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