Reactive Dept Administrator
Job Description
About the job:
**PLEASE NOTE: TO APPLY PLEASE COPY AND PASTE THE BELOW LINK INTO YOUR INTERNET BROWSER: **
https://avonruby.bamboohr.com/jobs/view.php?id=25&source=aWQ9Nw%3D%3D
Office Administrator for Reactive department
Avon Ruby is a family-run Building company specialising in refurbishments, renovations, and Reactive emergency works. We are looking for someone with the right skill set to join our small team in our fast-paced Greater London office.
This is an Administrative position that is positioned in the Repairs and Maintenance team that forms the Reactive arm of the Business.
Main Responsibilities
Office Duties- Reactive dept
- Dealing with emergency repairs
- Co-ordinating and managing the diary of the team if required.
- Good negotiation skills
- Assisting the scheduler (Client) with diagnosing and booking in repairs for our staff to attend
- Correspondence: Have a strong and confident Telephone manner.
- Budgets: update budgets with purchase orders and invoice payments
- Create, send invoices and payments links to clients
Office Administration
- Data input – Needs to have decent accuracy and numeracy skills
- Ad hoc work as required
- Collecting staff expense claims and invoices related to the office
- Monitoring and ordering supplies
- Opening and reading mail and taking relevant actions where appropriate.
- Composing and sending routine correspondence
- Organising itineraries and other bookings.
- Receiving guests/visitors and coordinating meeting requirements as necessary.
- Creating and maintaining efficient online filing systems.
- General administrative duties
- Ordering stationery and managing Inventory
Candidate Requirements
- Positive attitude and good interpersonal skills
- Team player with the ability to work autonomously in a demanding environment
- Time management skills with the ability to focus, organise and prioritise workload
- Strong numeracy skills a must
- Ability to problem solve
Qualifications and Experience
Essential
- You will need to be a strong Administrator, preferably with experience in a similar role.
- Speaks English language
- Good written English
- Excellent computer skills, in particular with Office 365 (Excel, Word)
- Excellent Administration skills including a great telephone manner
- Confident on the Telephone
- Great interpersonal skills as communicating with Engineers and Clients of all levels
- Ability to learn new CRM (Customer relationship management) software applications
- Ability to work with initiative
- Ability to work in a fast-paced environment
- Experience working in a small team preferred
Desirable
- Knowledge and experience using CRM (Customer Relationship Management) applications
- Industry (In the Building/Heating trade or merchants) experience is desirable for this position
Benefits:
- Pension scheme
- Smart casual dress
Application deadline: ASAP – (imminent start)
Job Type: Full-time, Permanent
Salary: £23,000 – £27,000 p.a. (Dependent on experience)
Location: Greenford, Middlesex
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