Shipping Coordinator – Galleries & Collectors

Constantine is a leading international art logistics company for Private Collectors, Museums and Galleries. With over 130 years’ experience and worldwide recognition in fine art transportation, Constantine combines their unrivalled knowledge and expertise with the latest technical innovation in secure storage and project management.

Department: Galleries & Collectors

Reports to: Project Manager & Team Leader

Reports overall: General Manager

The main purpose of the job:

We are looking for a Project Coordinator to provide expert services to Galleries, Institutions, and Private Clients both in the UK and Internationally. They will become the main contact for specific client accounts as allocated by the Team Leader. We are seeking candidates with a minimum of 2 years of relevant experience but also encourage individuals with 5 or more years of experience to apply, and are keen to hear from a diverse range of experience levels.

Responsibilities and tasks:

• To be an integral part of the Gallery and Collector Team focusing on providing a premium service.
• Provide support to colleagues and junior members of the team.
• A good knowledge of IT and shipping methods.
• Provide quick but accurate responses to enquiries and estimate requests.
• Maintain existing client base and build relationships with new clients.
• You will be required to book transport, crate orders, liaise with agents, clients, airlines, shipping lines and other bodies within our industry.
• Maintain files electronically in a clear and detailed order.
• Projects to be managed and delivered within the time/budget constraints of the estimate provided, whilst keeping clients informed of any changes.
• Ensure all work is handled in a confidential, professional, and consistent manner.
• You will need to constantly plan your workload to meet deadlines.
• In-house training will be provided.
• There may be occasions where you will be required to be flexible with your working time depending on the project.
• Normal working week is Monday to Friday 0900 to 1700 hours. However, there may be flexibility to either 8-4 or 10-6 subject to approval from GM.

What we are offering:

• Salary as above.
• Life Assurance.
• Electric car scheme.
• Museum Association Card.
• Annual leave increases every 3 years.
• Company pension scheme matched up to 6%.
• YuLife Wellbeing App (24/7 Digital GP, EAP & in-app rewards)
• Opportunity for growth through our training and development programme.
• Flexible working pattern office/home is offered after a successful probation period.
• Cycle to work & travel to work loan scheme (available after probationary period).
• 20 days holiday + 3 days allocated by the company (normally between Christmas & New Year’s).

We foster a work environment that is inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued so that our services reflect our company values – our team members and clients.